Distinctive Event Venues for Sarasota Meetings
Meetings
Showcasing approximately 60,000 square feet of indoor and outdoor function space, The Ritz-Carlton, Sarasota is a breathtaking destination for events of every size and objective. Plan a product launch within the sophisticated, 12,000-square-foot ballroom, or start your forever with a sunset wedding on The Lawn at The Ritz-Carlton Beach Club. Other notable event venues in Sarasota, FL, include outdoor spaces with ocean views, sweeping fairways, and a 26,000-square-foot indoor conference center. These, combined with the hotel’s dedicated planning services, ensure that events are both seamless and inspired by the culture and landscape of Sarasota.
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37496 SQ FT
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Meetings and Events
26,000 square feet of indoor Sarasota meeting venues in the conference center
Sarasota Event Venues
Explore our meeting spaces, where modern amenities seamlessly blend with our coastal flare. Our virtual tour will transport you to our Gulf Coast oasis, which is the perfect backdrop for your business needs.
Audiovisual Services
Complete in-house audiovisual services are provided by INSPIRE Solutions and staff are available 24 hours a day, seven days a week.
Audiovisual Equipment Rental & Services include:
- Visual
- Slide Projection
- Overhead Projection
- Audio
- Microphones and Mixers
- Audio Components/ Accessories
- Data
- LCD Projectors/ Accessories
- Video
- Players and Recorders
- Monitors
- Cameras and Accessories
- Lighting Systems and Spotlights
- Screens
- Pipe and Drape
- Creative Services
- Technical Support
- Repair
Destination Services
The resort’s Meetings and Special Events team uses creativity and thorough knowledge of the area to assist clients in crafting memorable group activities, outings and events.
Among the services offered are:
- Transportation organization
- Team building activities including interactive and entertaining teaming programs like Beach Games to stimulate camaraderie and promote reliance, loyalty and cooperation within group
- Creative recreation including guided tours, children’s programs, golf tournaments and specially-themed events
- Fitness breaks and Spa workshops to keep attendees active and invigorated
A memorable and enriching stay can extend well beyond our hotels. That’s why The Ritz-Carlton proudly offers Impact Experiences, providing inspiring opportunities for our guests to contribute to the local community. Impact Experiences are compelling social and environmental impact activities where there is one constant – each program makes a lasting and authentic difference.
Impact Experiences offers on-property activities that can be incorporated in the conference agenda during lunch breaks, receptions and coffee breaks, including:
- Partnering with the hotel’s culinary team to prepare the ingredients for a regionally adapted dish for donation to a local hunger relief organization
- Assembling school supplies and art materials in backpacks for donation to students whose academic success is threatened by poverty
- Collaborating in teams to assemble emergency preparedness kits for shipping to a disaster relief facility or community organization
- Designing and creating greetings and birthday cards for children in a local pediatric healthcare facility or children’s organization
- Impact Hour, a platform for leaders from The Ritz-Carlton Community Footprints partner organizations to showcase how they are successfully addressing social and environmental issues
Additionally, Signature Impact Experiences invite our group guests to take part in an off-site volunteer activity, unique to the destination.
Big Hearts for Big Cats
Living amid a subtropical climate teeming with greenery, exotic wildlife thrives in the Big Cat Habitat and Gulf Coast Sanctuary. Group guests can learn about the conservation efforts, and not only build new areas for the animals — which include lions, tigers and, of course, bears — but also bathe and feed them. The sanctuary is a home for life for these animals, cared for by one of the country’s leading animal training families.
Please contact your meetings and special events professional for details on how Impact Experiences can be matched to your group.
Teambuilding
The Ritz-Carlton Group Activities Team is committed to providing creative event services designed to enhance your group experience. It is with this approach that we provide a selection of teambuilding events for your pleasure and excitement. Each one of our activities is facilitated by members of our Group Activities Team who will ensure that every participant enjoys the unique experience to its fullest.
The Ritz-Carlton, Sarasota is proud to present a selection of group activities geared toward Recreation, Companion Activities and "VolunTeaming."
Recreation
So much of our day is invested in business... but we all have needs beyond productivity. Recreation is an essential part of our completeness. Playing together fosters belonging while it refreshes the spirit. Hearing our combined voices raised in laughter brings us closer as we celebrate all that we have accomplished together.
Companion Activities
We provide a variety of options for spouses or companions including shopping, sightseeing, historic tours, museums and nature tours. Activities can also be custom designed for spouses.
Themed Events
If you're looking to give your attendees an event they will never forget, The Ritz-Carlton, Sarasota offers possibilities unlike any others.
Dine within the walls of a huge sandcastle. Thrill to the sites and sounds of a three-ring circus. Cruise the bay on a private yacht. Star-gaze through high-powered telescopes guided by on-site astronomers. Enjoy a picnic on one of our lush, hotel lawn areas.
We'll help you create a truly memorable occasion.
Meetings and events at The Ritz-Carlton are carefully designed to create an unparalleled guest experience while protecting our natural resources. Together with our property-based Ritz-Carlton Environmental Action Conservation Teams (REACT) you and your attendees can support our efforts to reduce our environmental imprint and make a meaningful difference. Within our hotels, we reduce energy and water usage, offer a linen and terry reuse program, and utilize environmentally preferable cleaning products. Our meeting venues support a sustainable future by offering recycled paper products and pens, water service options, organic and local food and sustainable seafood options.
Offering approximately 60,000 square feet of indoor and outdoor function space, complement your meeting by selecting just the right venue for your agenda and group size. Browse through our offerings, then contact us to reserve the room that meets your needs.
Floor Plans
| Meeting Room | Dimensions (LxWxH) | Area (sq.ft) | Theater | Schoolroom | Conference | U-Shape | Reception | Banquet |
|---|---|---|---|---|---|---|---|---|
| The Ritz-Carlton Ballroom Pre-Function | 26x143x13 | 3718 | 300 | - | - | - | 600 | 140 |
| The Ritz-Carlton Ballroom | 80x150x15 | 12000 | 1150 | 800 | - | 144 | 1200 | 880 |
| Plaza I | 50x81x15 | 4050 | 380 | 270 | 64 | 78 | 400 | 250 |
| Plaza II | 50x81x15 | 4050 | 380 | 270 | 64 | 78 | 400 | 250 |
| Plaza III | 40x50x15 | 2000 | 176 | 126 | 47 | 48 | 200 | 120 |
| Plaza IV | 40x50x15 | 2000 | 176 | 126 | 47 | 48 | 200 | 120 |
| Plaza I & II | 81x100x15 | 8100 | 798 | 540 | - | 108 | 800 | 580 |
| Plaza III & IV | 50x81x15 | 4050 | 320 | 270 | - | 78 | 400 | 250 |
| Plaza II, III & IV | 81x100x15 | 8100 | 798 | 540 | - | 108 | 800 | 580 |
| St. Armands Junior Ballroom | 28x73x11 | 2044 | 210 | 132 | 64 | 60 | 210 | 120 |
| St. Armands Salon I | 28x36x11 | 1008 | 105 | 60 | 28 | 30 | 100 | 60 |
| St. Armands Salon II | 28x36x11 | 1008 | 105 | 60 | 28 | 30 | 100 | 60 |
| John Ringling Boardroom | 18x27x- | 486 | - | - | 12 | - | - | - |
| Bay Island | 21x27x11 | 567 | 60 | 24 | 16 | 24 | 55 | 30 |
| Belle Haven | 26x31x11 | 806 | 72 | 45 | 24 | 24 | 80 | 50 |
| Mira Mar | 31x39x- | 1209 | 108 | 60 | 34 | 33 | 120 | 60 |
| The Palms | 19x26x11 | 494 | 24 | 16 | 14 | 12 | 45 | 20 |
| Bickel | 28x26x11 | 728 | 70 | 36 | 24 | 27 | 60 | 50 |
| Burns | 28x18x11 | 504 | 42 | 24 | 22 | 18 | 40 | 30 |
| Ca d'Zan | 33x70x10 | 2516 | 240 | 124 | 48 | 51 | 220 | 200 |
| The Healing Garden | 47x75x- | 3525 | 550 | - | - | - | 600 | 550 |
| The Hotel Lawn | 47x75x- | 3525 | 180 | - | - | - | 200 | 200 |
| Rose Garden | -x-x- | 78 | - | - | - | - | 40 | - |
| The Sunset Terrace at the Beach Club | 68x127x- | 8636 | 200 | - | - | - | 200 | 190 |
| The Lawn at the Beach Club | 24x76x- | 1824 | 214 | - | - | - | 180 | 160 |
| Tides Room at the Beach Club | 26x26x11 | 676 | 48 | 30 | 24 | 24 | 50 | 40 |
| Low Tides Terrace at the Beach Club | -x-x- | 2500 | 150 | - | 36 | - | 120 | 90 |
| High Tides Terrace at the Beach Club | -x-x- | 480 | 30 | - | - | - | 40 | 20 |
| Seaglass | 38x17x12 | 646 | 60 | 30 | 25 | 20 | 60 | 50 |
| Spindrift | 26x18x12 | 468 | 40 | 12 | 20 | 15 | 40 | 30 |
| Golf Club Lawn | 220x90x- | 19800 | 600 | - | - | - | 1000 | 600 |
| Ballroom Office | 14.6x11.5x8.4 | 167.9 | 8 | 8 | 8 | 8 | 10 | 8 |
| Meeting Room | Dimensions (LxWxH) | Area (sq.mt) | Theater | Schoolroom | Conference | U-Shape | Reception | Banquet |
|---|---|---|---|---|---|---|---|---|
| The Ritz-Carlton Ballroom Pre-Function | 7.9x43.6x4 | 345.4 | 300 | - | - | - | 600 | 140 |
| The Ritz-Carlton Ballroom | 24.4x45.7x4.6 | 1114.8 | 1150 | 800 | - | 144 | 1200 | 880 |
| Plaza I | 15.2x24.7x4.6 | 376.3 | 380 | 270 | 64 | 78 | 400 | 250 |
| Plaza II | 15.2x24.7x4.6 | 376.3 | 380 | 270 | 64 | 78 | 400 | 250 |
| Plaza III | 12.2x15.2x4.6 | 185.8 | 176 | 126 | 47 | 48 | 200 | 120 |
| Plaza IV | 12.2x15.2x4.6 | 185.8 | 176 | 126 | 47 | 48 | 200 | 120 |
| Plaza I & II | 24.7x30.5x4.6 | 752.5 | 798 | 540 | - | 108 | 800 | 580 |
| Plaza III & IV | 15.2x24.7x4.6 | 376.3 | 320 | 270 | - | 78 | 400 | 250 |
| Plaza II, III & IV | 24.7x30.5x4.6 | 752.5 | 798 | 540 | - | 108 | 800 | 580 |
| St. Armands Junior Ballroom | 8.5x22.2x3.4 | 189.9 | 210 | 132 | 64 | 60 | 210 | 120 |
| St. Armands Salon I | 8.5x11x3.4 | 93.6 | 105 | 60 | 28 | 30 | 100 | 60 |
| St. Armands Salon II | 8.5x11x3.4 | 93.6 | 105 | 60 | 28 | 30 | 100 | 60 |
| John Ringling Boardroom | 5.5x8.2x- | 45.2 | - | - | 12 | - | - | - |
| Bay Island | 6.4x8.2x3.4 | 52.7 | 60 | 24 | 16 | 24 | 55 | 30 |
| Belle Haven | 7.9x9.4x3.4 | 74.9 | 72 | 45 | 24 | 24 | 80 | 50 |
| Mira Mar | 9.4x11.9x- | 112.3 | 108 | 60 | 34 | 33 | 120 | 60 |
| The Palms | 5.8x7.9x3.4 | 45.9 | 24 | 16 | 14 | 12 | 45 | 20 |
| Bickel | 8.5x7.9x3.4 | 67.6 | 70 | 36 | 24 | 27 | 60 | 50 |
| Burns | 8.5x5.5x3.4 | 46.8 | 42 | 24 | 22 | 18 | 40 | 30 |
| Ca d'Zan | 10.1x21.3x3 | 233.7 | 240 | 124 | 48 | 51 | 220 | 200 |
| The Healing Garden | 14.3x22.9x- | 327.5 | 550 | - | - | - | 600 | 550 |
| The Hotel Lawn | 14.3x22.9x- | 327.5 | 180 | - | - | - | 200 | 200 |
| Rose Garden | -x-x- | 7.2 | - | - | - | - | 40 | - |
| The Sunset Terrace at the Beach Club | 20.7x38.7x- | 802.3 | 200 | - | - | - | 200 | 190 |
| The Lawn at the Beach Club | 7.3x23.2x- | 169.5 | 214 | - | - | - | 180 | 160 |
| Tides Room at the Beach Club | 7.9x7.9x3.4 | 62.8 | 48 | 30 | 24 | 24 | 50 | 40 |
| Low Tides Terrace at the Beach Club | -x-x- | 232.3 | 150 | - | 36 | - | 120 | 90 |
| High Tides Terrace at the Beach Club | -x-x- | 44.6 | 30 | - | - | - | 40 | 20 |
| Seaglass | 11.6x5.2x3.7 | 60 | 60 | 30 | 25 | 20 | 60 | 50 |
| Spindrift | 7.9x5.5x3.7 | 43.5 | 40 | 12 | 20 | 15 | 40 | 30 |
| Golf Club Lawn | 67.1x27.4x- | 1839.5 | 600 | - | - | - | 1000 | 600 |
| Ballroom Office | 4.4x3.5x2.6 | 15.6 | 8 | 8 | 8 | 8 | 10 | 8 |
Room Set-up Examples
Room Set-up Examples
Room Set-up Examples
Room Set-up Examples
Room Set-up Examples
Room Set-up Examples
Room Set-up Examples
Audio-Visual Equipment
- 35MM Projector
- AV Technician
- Film Projector with Screen
- LCD Projector
- Microphone
- Overhead Projector
- PA System
- TV
- TV Production Service Provider
- Teleconferencing
- Video Camera
- Videoconferencing
- Walkie Talkies
- Wired Internet
- Wireless Internet
Event Services
- Electrician
- Event Lighting
- Message Service
- Registration Service
- Security Guards
Event Equipment & Supplies
- Blackboards
- Direction Signs
- Easels
- Flip Chart & Markers
- Lobby Bulletin Board
- Name Cards
- Pens / Pencils / Notepad
- Podium Lectern
- Portable Stage
- Spotlights
- Stack Chairs
- Tables
Business Services
- Computers
- Copy Service
- Fax Service
- Overnight Delivery/Pickup
- Post/Parcel
- Printers
Your Privacy Choices