Experience Elevated Service for Your Naples Meeting or Event

Unique Event Experience

The design and décor professionals at The Ritz-Carlton, Naples have mastered the art of creating unique experiences for you and your guests. Call upon the expertise of our dedicated specialists who thrive on creating pitch-perfect events of any scale, and work diligently to ensure that each customized event flows effortlessly to exceed guests' expectations.

Floral Design Studio

When events call for an extra special touch, the resort's floral design team can create stunning arrangements or exquisite enhancements that will leave a lasting impression. From intimate dinners to extravagant celebrations, the Floral Design Studio crafts custom-designed floral creations tailored to your own personal style and budget.

Group Leisure Activities

The resort's beachside location on the Gulf of Mexico allows guests to experience all the vivid, natural wonders Southwest Florida has to offer. Event planners can arrange everything from group sailing excursions, yacht charters and dolphin encounters to shopping tours and private fashion shows.

Expert technicians are committed to making your program a success. Please request a customized proposal based on your specific production needs and budget. We have over two million dollars in stage production equipment, a few of our offerings include:  general lighting, video communications, audio, office equipment and meeting accessories.

Naples Transportation & Tours (NT&T) is the preferred and recommended provider of transportation services for groups and individual travelers.

NT&T provides shuttle service, on demand and reserved town cars, mini and motor coach services, and other unique transportation offerings. In addition, NT&T also serves as the preferred vendor for all of your Destination Service needs.

A memorable and enriching stay can extend well beyond our hotels. That’s why The Ritz-Carlton proudly offers Impact Experiences, providing inspiring opportunities for our guests to contribute to the local community. Impact Experiences are compelling social and environmental impact activities where there is one constant – each program makes a lasting and authentic difference.

Impact Experiences offers on-property activities that can be incorporated in the conference agenda during lunch breaks, receptions and coffee breaks, including:

• Partnering with the hotel’s culinary team to prepare the ingredients for a regionally adapted dish for donation to a local hunger relief organization


• Assembling school supplies and art materials in backpacks for donation to students whose academic success is threatened by poverty


• Collaborating in teams to assemble emergency preparedness kits for shipping to a disaster relief facility or community organization


• Designing and creating greetings and birthday cards for children in a local pediatric healthcare facility or children’s organization

Impact Hour, a platform for leaders from The Ritz-Carlton Community Footprints partner organizations to showcase how they are successfully addressing social and environmental issues.

Additionally, Signature Impact Experiences invite our group guests to take part in an off-site volunteer activity, unique to the destination.

Celebrate America’s “River of Grass”

With more than 700 square miles of wetland and saw grass prairies, Everglades National Park is a magnificent and important habitat for Florida wildlife, including endangered species like the manatee, American crocodile and Florida panther. Group guests can help the park maintain park facilities, trim vegetation and explore this natural paradise.

Please contact your meetings and special events professional for details on how Impact Experiences can be matched to your group.

Can I get my flowers from the hotel?
The Floral Design Studio at The Ritz-Carlton, Naples features custom-designed floral creations tailored to your own personal style from bridal bouquet to centerpieces and décor. The on-site floral designers are happy to provide a complimentary consultation.

Do you suggest photographers, entertainment and other vendors?
The Ritz-Carlton Resorts of Naples offers a list of preferred professional vendors such as officiates, photographers, videographers, and entertainment consultants.

What other services can The Ritz-Carlton provide for my event?
The Ritz-Carlton, Naples can also provide a wide range of specialty items to help you personalize your event. These upgraded items include, but are not limited to: Chiavari chairs, specialty linens, specialty base plates and specialty lighting.

How far in advance should I reserve the date?
Whether it’s a short-term wedding secured and celebrated within a month or a wedding planned two years out, The Ritz-Carlton, Naples is able to accommodate all requests.

Is there a minimum guest requirement to have a wedding at The Ritz-Carlton, Naples?
The Ritz-Carlton, Naples is pleased to host a beautiful wedding for you, no matter how grand or intimate.

What is the responsibility of a Special Events Manager?

• Act as the on-site liaison between your wedding coordinator and Hotel operations staff. 


• Establish your guest room block and monitor the status of reservations (if applicable). 


• Personally oversee the details of the bride and groom’s room reservations (if applicable). 


• Recommend Special Event Professionals to provide wedding coordination, music, floral, photography, ceremony officiant, invitations and amenities. 


• Act as menu consultant for all food and beverage selections. 


• Detail your Banquet Event Order and Wedding “Resume” outlining all of your event specifics and overnight accommodations to ensure that all information is communicated successfully to the operational team of the Hotel. 


• Create an estimate of charges outlining your financial commitments and deposit schedule. 


• Create a floor plan of your function space in order for you to plan and provide the Hotel with your seating arrangements. 


• Establish time line for ceremony and reception in conjunction with wedding coordinator.


• Oversee the ceremony and reception room(s) set-up, food preparation and other Hotel operations. 


• Ensure a seamless transition to the Banquet Captain on the day of your event. 


• Review your banquet checks for accuracy, prior to the completion of your final bill.

What are the responsibilities of an independent, professional Wedding Coordinator?

• Assist with etiquette and protocol for invitations, family matters, ceremony and toasts. 


• Create a timeline for your entire wedding day, including the ceremony and reception to supply to the Special Events Manager. 


• Organize and coordinate your ceremony rehearsal. Remind bridal party of all pertinent “call times” and “don’t forgets” on the wedding day. 


• Confirm call times and details with all vendors several days prior to the wedding day. 


• Be the liaison with your family, bridal party and all vendors. 


• Assist the bride and bridal party with dressing. 


• Ensure the ladies have their corsages and bouquets, etc., and assist with pinning of the gentlemen’s boutonnières. 


• Deliver and arrange ceremony programs, escort cards, place cards, favors and any personal items. 


• Coordinate your actual ceremony (i.e. line up bride party, assist bride with dress, etc.) 


• Coordinate your reception (i.e. grand entrance, first dance, toasts, cake cutting, etc.) 


• Coordinate with vendors and the Hotel Banquet Captain to ensure timeliness of your events. 


• Collect any personal items you may have brought at the conclusion of the reception. 


• Count and collect all wedding gifts and deliver them to the appropriate location at the conclusion of your event. 


• Assist you with full-service coordinating from your engagement to your honeymoon, should you select a full-service package.

What is the average cost per person for food and beverage?
All-inclusive wedding packages start at $345 USD per person (Sunday-Thursday) and start at $375 USD per person (Friday-Saturday), which are exclusive of service charges and sales tax. These packages encompass hors d'oeuvres during your cocktail reception, three-course plated meal or buffet, wedding cake or dessert buffet station, wine service with the meal, champagne toast and an open hosted bar for the entire event.

Please note that menu items and pricing are subject to change. Your final menu pricing will be based on actual selections.

Can food or beverage be brought in from the outisde or catered?
It is our policy that all food and alcoholic beverages must be provided by the resort.

When do I need to finalize my menu?
Food and beverage selections must be finalized and confirmed with your Special Events Manager at least three weeks prior to the date of your wedding.

When do I need to let the hotel know exactly how many guests will be attending my event?
Your Special Events Manager must be notified of the exact number of guests attending a function at least 3 weeks prior to event. This will be considered a guarantee, for which you will be charged, even if fewer guests attend the event. In either case, your contracted food and beverage minimum will have to be met. Only few and small changes will be accepted within 72 working hours prior to the start of the event.

What are the deposits based on and when are they due?
Deposits are based on anywhere from 25% –100% of the combined food and beverage minimum, plus the rental fees for the event space reserved. Deposits are non-refundable and non-transferable.

• Initial Deposit – Due at signature of agreement and is based on 25% of the combined food and beverage minimum, plus the venue rental fee for the event space reserved.


• Second Deposit - Due four months or 125 days prior to the event date and is based on 75% of the combined food and beverage minimum, plus the venue rental fee for the event space reserved.


• Final Deposit – Due 10 working days prior to the event date and is based on the estimated final balance for your event, based on your actual food and beverage selections and all related costs such as décor, floral and additional elements of your special day.

The Ritz-Carlton, Naples requires full pre-payment for all events. The above outlined deposit policy is subject to change and could alter based on actual date of the wedding.

Do the bride and groom get a complimentary room for the wedding night?
All of our ceremony packages include a complimentary coastal view guest room for the bride and groom on the night of their wedding.

Can the complimentary room be upgraded?
The complimentary guest room may be upgraded based on availability, and will be determined on the day of arrival. You may choose to extend the complimentary room to a member of your bridal party or family. A separate room reservation for an upgraded room would be made for you by your Special Events Manager and the room would be charged at the prevailing rate.

Where does the bridal party get ready before the wedding?
We recommend guest room reservations be made for a minimum two-night length of stay with a check-in date of the night before the wedding and checkout the day after the wedding. This will eliminate the stress on the day of the wedding of having to check in and out of guest rooms.

The bride, groom, bridesmaids and groomsmen can also enjoy services and treatments at The Ritz-Carlton Spa, Naples. Hair styling, makeup, manicures, pedicures, massages and couples treatments are all available on property.

Does the hotel offer a discounted room block?
If you wish to reserve a block of rooms for your family and guests, please notify your Catering Sales Manager who can provide you with availability and rates. A discounted group rate will be offered based on a minimum of 10 or more guest rooms per night.

Holiday weekends may be subject to a three-night minimum stay. Please note check-in time is 4 p.m. and checkout is 12 p.m.

What about guest parking?
The Ritz-Carlton, Naples is pleased to offer a reduced valet parking fee for any of your guests attending the wedding. The hotel offers only valet parking and you may choose to host the parking fee for your guests. Please consult with your Special Events Manager for current pricing.

May we take wedding pictures at The Ritz-Carlton if we are not holding our reception at the resort?
We reserve the privilege of wedding photography at the resort for Ritz-Carlton brides and grooms exclusively.

What if we plan an outdoor ceremony and it rains?
The Catering Sales Manager always holds an appropriately sized backup room inside the hotel in case of inclement weather. The client will see the potential backup space, prior to the event confirmation, during the original hotel tour.